1. Who we are
Shinwa Foreign Language Academy
Website: https://shinwajpn.com
Welcome to Shinwa Foreign Language Academy (“we”, “us”, “our”). We are a Japanese language school based in Tokyo, Japan. This privacy policy explains how we collect, use, and protect your personal information when you interact with our website and services.
2. Information We Collect
At Shinwa Foreign Language Academy, we collect the following types of personal information:
- Inquiries: Information you provide when contacting us through our website, email, phone, or other communication channels. This may include your name, email address, phone number, and the content of your inquiry.
- Messages: Any messages or correspondence sent to us, including details provided in contact forms or chat functions.
- Application Information: Data submitted as part of your application to our school, such as your name, date of birth, nationality, address, educational background, and other relevant details required for enrollment.
- Images of Applicants: Photographs or scanned images submitted as part of your application or for identification purposes.
- Comments: Information you provide when leaving comments on our website, including your name, email address, and the content of your comment.
- Technical Data: Information such as your IP address, browser type, and user agent string, which may be collected automatically for security and spam detection purposes.
- Media Uploads: If you upload images or documents to our website, please ensure they do not contain embedded location data (EXIF GPS), as this information can be accessed by other visitors.
We collect this information to process your inquiries and applications, provide our services, communicate with you, and ensure the security and proper functioning of our website.
Media
If you upload images to our website, please avoid uploading images with embedded location data (EXIF GPS). Visitors can download and extract location data from images posted on the website.
Cookies
- If you leave a comment, you may opt-in to saving your name, email address, and website in cookies for your convenience. These cookies last for one year.
- When you visit our login page, we set a temporary cookie to check if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
- When you log in, we set cookies to save your login information and screen display choices. Login cookies last for two days, and screen options cookies for one year. If you select “Remember Me”, your login persists for two weeks. Logging out removes these cookies.
- If you edit or publish an article, an additional cookie will be saved in your browser. This cookie contains no personal data and simply indicates the post ID of the article you edited. It expires after one day.
Embedded content from other websites
Articles on our site may include embedded content (e.g., videos, images, articles). Embedded content from other websites behaves as if you visited those websites directly. These third-party sites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with their content.
3. How We Use Your Information
We use your information to:
- Comply with legal obligations
- Provide and improve our website and services
- Respond to your inquiries or comments
- Detect and prevent spam or fraudulent activity
4. Who We Share Your Data With
- If you request a password reset, your IP address will be included in the reset email.
- Visitor comments may be checked through an automated spam detection service.
- We do not sell or rent your personal information to third parties.
5. How long we retain your data
At Shinwa Foreign Language Academy, we retain your personal information for a period of five (5) years from the date of collection. This retention period applies to all inquiries, messages, application information, images, and related documentation.
- Paper Documents: After five years, all physical documents containing personal information are securely shredded to ensure your data cannot be recovered or misused.
- Digital Data: Digital records are permanently deleted from our systems after the five-year retention period.
We retain your data only as long as necessary to fulfill the purposes for which it was collected, to comply with legal obligations, and to resolve any disputes. After the retention period, your information is securely and irreversibly destroyed.
If you have any questions about our data retention and disposal practices, please contact us using the information provided in this policy.
6. Your Rights Over Your Data
If you have an account or have left comments on our site, you can request to receive an exported file of your personal data we hold, including any data you have provided. You can also request that we erase your personal data. This does not include data we are obliged to keep for administrative, legal, or security purposes.
7. Where Your Data Is Sent
Visitor comments may be checked through an automated spam detection service, which may be located outside Japan.
8. Data Security
We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure.
9. Changes to This Policy
We may update this privacy policy from time to time. Changes will be posted on this page with an updated revision date.
10. Contact Us
If you have any questions about this privacy policy or your personal data, please contact us at:
Shinwa Foreign Language Academy
Address: 2-14-30 Takadanobaba, Shinjuku, Tokyo, Japan
Email: [email protected]
Phone: (+81) 03-6233-8175